How are you driving costs down?
Of the many opportunities to drive costs down in an office environment, few eyes are focused on an area ripe with excess - OUTPUT. Output is inclusive of the devices generating copies & prints in an office environment....specifically, copiers, multi-functions, printers, faxes. As standalone producers of output, none of these devices represents a challenge for organization. However, rarely are these devices deployed in a standalone fashion. Most of them are used to establish an infrastructure of output which is designed to make the knowledge worker more efficient and productive in their day to day tasks and occasional projects. There is no office environment where these devices and their output is a luxury; it is a necessity to get the job done. And while the ever-elusive paperless office maintains its distance in the horizon, the day to day tasks of output and the devices needed to meet the output deadlines becomes a bastion for waste and high cost.
What is driving the cost so high?
The answer is there are no means in most offices of being able to quantify the costs of output. Of course, most offices are contracted for long term leases on their copier/multifunction devices. Most of these contracts are based upon cost per print structures. The end result is that a monthly invoice from your copier dealer allows you to see some of the cost. How about your printers? Any idea how many printers you have? What kind of volume they are running? What is the cost of the consumables spend?? What is the cost of the break/fix contract or the number of times a technician has come to service your aging printer fleet? Any feel for who is ordering the toner cartridges and from whom?
Is your cost per copy really less than a penny per page as you believe it is?
Consider all the service contracts with multiple vendors and supplies procurement which you currently are managing. You know how difficult it is to track and contain due to various sources of supplies. You have a sense that maintaining an efficient output strategy with cost controls is often a slippery proposition. It is one that tires most office managers as they wouldn't know where to start. And if it includes printers, how do you get procurement/facilities/office managers aligned with IT who typically manages the printers? The answer is you don't and simply live with the belief that output is a necessary evil and you are doing the best you can with it - the end result is an environment ripe with opportunity for cost cutting.
Microgear is ready to take on the pain of output for you.
As we have been able to do with our core practices of Storage, Security, Networking, and Procurement, Microgear DocumentIT™ services is focused on delivering compelling solutions around our fastest growing practice of Output Services. Our solution to help companies manage their output costs is delivered through a strong partnership with Xerox and Hewlett Packard, the leading manufacturers of output devices and document solutions. DocumentIT™ partnership allow Microgear to come to market with tools that allow us to measure your current state costs through efficient assessments of your current environment, develop future state configurations with unparalleled technology, which increase knowledge worker productivity while driving costs surrounding output down dramatically, and where required, deliver a benchmark managed services solution which integrates all devices regardless of brand under one management resource, Microgear. These solutions allow you to consolidate from a multiple vendor environment for your output needs to a single source vendor able to manage a total end to end output solution comprised of devices, supplies, break/fix, software, pricing, delivery, and services which can enable you to focus on your core competencies - not on managing a difficult output environment.
Call Microgear now.
We have an integrated team of professionals focused on nothing but output. They bring with them decades of experience in the output environment helping companies gain efficiencies in output while reducing the stress. Based upon the numerous current state environments we have assessed, Microgear has been successful in delivering a 20% - 30% cost savings in overall output costs and, in some instances, much more. In addition to the savings, comes predictability of your cost structure as well as control. Call us today to get the Microgear team working for you.
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